Kompetensmäklare - Lediga jobb

Lunds universitet grundades 1666 och rankas återkommande som ett av världens främsta lärosäten. Här finns omkring 46 000 studenter och 8 500 medarbetare i Lund, Helsingborg och Malmö. Vi förenas i vår strävan att förstå, förklara och förbättra vår värld och människors villkor.

Beskrivning av verksamheten

Tjänsten är placerad på institutionskansliet vid Musikhögskolan i Malmö, som tillsammans med den tekniska enheten (backstage) ger ett verksamhetsnära stöd till ledning, studenter, lärare och forskare. Musikhögskolans organisation är under utveckling där en ny ledningsorganisation för grundutbildningen träder i kraft i höst.  Utvecklingsarbetet inkluderar administrativa funktioner och en förstärkning av ledningsstödet. Arbetsuppgifter kan därmed komma att i viss utsträckning förändras.

Institutionskansliet leds av administrativ chef, som är direkt underställd institutionens prefekt. Gå gärna in på Musikhögskolans hemsida om du vill veta mer om vår institution och dess organisation.

Arbetsuppgifter

Den nya funktionen som handläggare vid Musikhögskolan kommer att utgöra en central del av institutionens ledningsstöd. Tillsammans med ledning och kollegor arbetar du med att planera, genomföra och följa upp verksamhet. Du bereder och sammanställer olika typer av handlingar och spelar en viktig roll i att säkerställa institutionens myndighetsuppdrag vad gäller kvalitet, kontinuitet och rättssäkerhet. Dina huvudsakliga arbetsuppgifter kommer att vara:

- Utgöra ett kvalificerat stöd till prefekt och ledningsgrupp. Du bidrar till att utveckla en struktur och ordning för institutionens ledningsmöten och hantering av ärenden.

- Vara handläggare och sekreterare i institutionsstyrelsen och beredande organ.

- Övergripande ansvara för diarium och arkivhantering.

- Utgöra ett kvalificerat stöd till biträdande prefekt för forskning och forskarutbildning, inkluderat handläggning och sekreterarfunktion i forskar- och forskarutbildningsnämnden. Området innefattar även visst stöd i ansökningsprocesser för forskningsfinansiering och anslagsinformation.

- Övergripande ansvara för praktiska arrangemang vid disputationer, licentiat- och etappseminarier.

Kvalifikationer:

Krav för anställningen är:

- Universitetsexamen på lägst kandidatnivå inom statsvetenskap, juridik, förvaltning eller annan inriktning som arbetsgivaren bedömer lämplig.

- Minst två års erfarenhet av kvalificerad handläggning och utbildningsadministration från arbete i ledningsstöd inom högskola eller universitet, inklusive erfarenhet av att ta fram beslutsunderlag, utredningar och formella skrivelser.

- Erfarenhet av samordnande arbetsuppgifter inom universitets- och högskolevärlden.

- Utmärkt språklig förmåga i svenska och engelska.

- Mycket god förmåga att uttrycka dig välstrukturerat, sakligt och målgruppsanpassat i skrift.

- Stor vana vid att anpassa din muntliga kommunikation utifrån mottagare, sammanhang och syfte, inklusive erfarenhet av föredragningar och presentationer i beredande och beslutande organ.

Meriterande för anställningen är:

- Erfarenhet av projektledning eller projektkoordinering inom universitet eller högskola.

- Erfarenhet av att ge stöd inom forskning och forskarutbildning.

- Kunskap och erfarenhet om konstnärliga utbildningar, företrädesvis musik och/eller musikpedagogik.

Personliga egenskaper:

Det pågående utvecklingsarbetet innebär både komplexa och parallellt pågående processer. Vi söker dig som trivs med att verka i en organisation under utveckling. Du är flexibel, ansvarsfull och har förmåga att prioritera och hålla tidplaner. Du trivs med att arbeta serviceorienterat och driver självständigt ditt eget arbete framåt. I gemensamma processer med andra är du en god samarbetspartner som också får andra att bidra.

Arbetet förutsätter att du har ett proaktivt och strukturerat arbetssätt. Arbetet kräver även analytisk förmåga, stark integritet och lyhördhet inför akademins villkor och behov.  Vid rekryteringen kommer stor vikt att läggas vid personliga egenskaper.

Provanställning kan komma att tillämpas. 

Vi erbjuder

Lunds universitet är en statlig myndighet, vilket innebär att du får särskilda förmåner, generös semester och en förmånlig tjänstepension. Läs mer på universitetets webbplats om att vara anställd hos oss.

Instruktioner för ansökan

Anställningen söks via universitetets rekryteringssystem. Ange gärna löneanspråk i din ansökan.

Din ansökan ska innehålla personligt brev med motivering till varför du är intresserad av anställningen och på vilket sätt anställningen matchar dina meriter. Ansökan ska även innehålla CV samt övrigt som du önskar åberopa (examensbevis, kopior av betyg, uppgifter till referenser, rekommendationsbrev).

Konstnärliga fakulteten i Malmö är en av nio fakulteter inom Lunds universitet och består av Konst-, Musik- och Teaterhögskolan, samt Inter Arts Center. Vid konstnärliga fakulteten finns kandidat-, magister- och mastersprogram inom fri konst, musik och teater, samt ett antal kurser av olika omfattning. Här bedrivs också forskarutbildning och forskning med konstnärlig inriktning och i musikpedagogik.

Musikhögskolan är en relativt stor arbetsplats med ca 200 anställda och över 1000 studerande och erbjuder en kreativ och stimulerande miljö med höga konstnärliga och pedagogiska mål. Musikhögskolan samverkar med det omgivande musik- och kultursamhället och den dynamiska kunskapsmiljö som råder vid institutionen ger studenterna goda förutsättningar att utvecklas till kompetenta och självständiga musiker, pedagoger och forskare. Musikhögskolan i Malmö har en tydlig internationell profil med ett brett internationellt kontaktnät.

Vi undanber oss alla kontakter från annonsförsäljare, rekryterings- och bemanningsföretag på grund av statliga upphandlingsregler.

Vill du ha en central roll där du får kombinera struktur, kommunikation och koordinering? Nu söker vi en koordinator som vill vara med och utveckla och genomföra våra kompetensutvecklingsinsatser för chefer och ledare – med särskilt fokus på våra chefsnätverk.

Om rollen

Som koordinator har du en nyckelroll i att få våra insatser att fungera smidigt – från planering till genomförande och uppföljning. Du ansvarar för att skapa struktur, effektiva arbetssätt och koordinera aktiviteter samt ser till att alla delar hänger ihop.

Du arbetar nära både interna och externa kontakter och har en viktig roll i att säkerställa en professionell och tydlig kommunikation. Rollen innebär ett stort eget ansvar där du planerar, koordinerar och följer upp flera parallella aktiviteter.

Dina huvudsakliga arbetsuppgifter:

Praktisk och administrativ samordning:

• Planera, samordna och kommunicera kompetensutvecklingsinsatser
• Ansvara för bokningar, deltagarhantering och logistik
• Samverka med samtalsledare, utbildare och konsulter
• Följa upp kostnader och bidra till god ekonomisk översikt
• Stötta genomförande i både digitala och fysiska lärmiljöer
• Hantera och utveckla innehåll på webbplats samt stötta i kommunikationsfrågor
• Utveckla och förbättra relaterade arbetssätt och arbetsprocesser

Du bidrar till att våra insatser genomförs på ett smidigt, strukturerat och med hög kvalitet.

Om dig

Vi söker dig som har:

• Relevant eftergymnasial utbildning
• Flerårig erfarenhet av administrativ samordning, gärna inom utbildningar, nätverk eller liknande verksamheter med större deltagarvolymer
• Mycket god förmåga att självständigt planera, prioritera och strukturera ditt arbete
• Erfarenhet av ekonomihantering och kostnadsuppföljning
• Mycket god förmåga att uttrycka dig i tal och skrift på svenska
• Mycket goda kunskaper i Microsoft 365 samt lätt för att sätta dig in i nya system

Det är en fördel om du även har erfarenhet av lärplattformar (LMS), exempelvis Lärportalen eller Totara Erfarenhet av arbete som webbredaktör eller i en kommunikationsroll

Personliga egenskaper

För att trivas och lyckas i rollen ser vi att du är strukturerad, självgående och har en god förmåga att prioritera och driva ditt arbete. Du planerar, organiserar och genomför dina uppgifter med hög kvalitet och med ständiga förbättringar.

Du är serviceinriktad och har lätt för att skapa förtroendefulla relationer i dina många kontaktytor. I en dynamisk vardag trivs du med att växla mellan olika uppgifter och behåller lugnet även när tempot är högt.

Du har förmågan att hålla ihop flera parallella uppdrag samtidigt och bidrar till att skapa struktur och tydlighet i ett arbete som är under utveckling.

Rekryteringsprocessen

I den här processen efterfrågar vi inget personligt brev utan vi vill i stället att du besvarar ett antal frågor i samband med att du registrerar din ansökan. Tänk på att svara utförligt då vi gör vårt första urval baserat på dina svar. Vi uppskattar att du formulerar dig på ett sätt som visar på ditt personliga sätt att skriva och kommunicera. Efter sista ansökningsdag kommer vi att kontakta de kandidater som är aktuella för en första intervju.

Svar på frågor om rekryteringsprocessen kan komma att dröja på grund av semestrar.

Vi erbjuder

Hos oss får du en varierad och utvecklande roll där du har stora möjligheter att påverka arbetssätt och bidra till utvecklingen av våra kompetensutvecklingsinsatser. Du blir en del av ett sammanhang där samarbete, professionalism och lärande står i fokus.

Välkommen med din ansökan!

Fastighet, stöd och service är Västra Götalandsregionens egen serviceorganisation och fastighetsförvaltare som ser till att saker fungerar som de ska. Vi tar bland annat hand om fastigheters drift, ser till att alla anställda får lön, att lokaler städas och att uppdrag inom regionen bemannas med specialistkompetens. Vi vill arbeta nära dem vi stödjer för vi tror att tillsammans kan vi göra skillnad. Med öppenhet och fokus på utveckling och samarbete verkar vi för ett gott liv i Västra Götalandsregionen.

Om Västra Götalandsregionen

Hos oss blir du en del av en större helhet. Vi är 56 000 medarbetare i över 200 yrken som varje dag gör skillnad i människors liv i hela Västra Götaland. 

Du bidrar till en trygg och jämlik vård samt till ett hållbart samhälle där miljö, kultur och goda kommunikationer skapar livskvalitet. 

Vi är mitt i en digital utveckling där du får vara med och forma framtidens arbetssätt för att förbättra och förenkla vardagen för invånare och verksamheter. 

Som tillsvidareanställd blir du krigsplacerad som en del av vårt gemensamma ansvar för att samhällsviktiga funktioner ska fungera även i kris. 

Vill du veta mer om oss? På vår webb kan du läsa mer om våra förmåner och möta medarbetare som varje dag gör skillnad och utvecklas i sina yrken. https://www.vgregion.se/jobba-i-vgr/sa-ar-det-att-jobba-hos-oss/ 

Ansökan

Västra Götalandsregionen ser helst att du registrerar din ansökan via rekryteringssystemet. Om du som sökande har frågor om den utannonserade tjänsten eller av särskilda och speciella skäl inte kan registrera dina uppgifter i ett offentligt system - kontakta kontaktperson för respektive annons.

Till bemannings-, förmedlings- och rekryteringsföretag och till dig som är försäljare:

Vi undanber oss vänligen men bestämt direktkontakt med bemannings-, förmedlings- och rekryteringsföretag samt andra externa aktörer och försäljare av ytterligare jobbannonser. Västra Götalandsregionen har upphandlade avtal.

Reports to: Advancement Director

Purpose:

The Admissions Coordinator plays a key role in creating an outstanding first impression of Stockholm International School. As the primary point of contact for many prospective families, the Admissions Coordinator provides a welcoming, responsive and professional admissions experience, guiding families from initial enquiry through to enrolment.

Working closely with colleagues across the school, the role coordinates the day-to-day admissions process, ensuring enquiries and applications are managed efficiently, accurately and with exceptional attention to detail. The Admissions Coordinator contributes to the school's enrolment objectives by delivering a consistently high standard of customer service while maintaining accurate admissions records and supporting the smooth operation of the admissions function.

Key areas of responsibility

Family experience

• Act as the primary point of contact for assigned prospective families throughout the admissions process.
• Build positive, professional relationships with families, providing timely, accurate and personalised support.
• Conduct school tours and present the school in a warm, engaging and professional manner.
• Respond to enquiries promptly and ensure every interaction reflects the school's values and commitment to exceptional service.

Admissions coordination

• Coordinate enquiries and applications from initial enquiry through to enrolment.
• Ensure applications are complete and all required documentation has been received.
• Coordinate admissions assessments and liaise with relevant academic colleagues throughout the review process.
• Communicate admissions decisions and next steps to families following established school procedures.
• Support enrolment activities to ensure a smooth transition for new students and their families.

Admissions systems and administration

• Maintain accurate and up-to-date records within the school's admissions and CRM systems.
• Ensure applicant information is complete, accurate and maintained to a high standard.
• Prepare routine admissions documentation and correspondence.
• Prepare and issue admissions, enrolment and student documentation, including enrolment confirmations, transcripts, certificates and other official documentation, ensuring accuracy and timely delivery.
• Contribute to the effective administration of the admissions function.

Collaboration

• Work collaboratively with colleagues across the school to ensure an excellent experience for prospective and newly enrolled families.
• Support admissions events and other enrolment-related activities as required.
• Contribute positively to the continuous improvement of admissions processes and the overall family experience.

Person specification

Personal qualities

The successful candidate will demonstrate:

• A genuine passion for delivering exceptional customer service.
• Excellent interpersonal skills and the ability to build trust quickly.
• Outstanding listening skills, empathy and cultural sensitivity.
• Excellent judgement, professionalism and discretion.
• High levels of integrity and respect for confidentiality.
• Strong organisational skills and excellent attention to detail.
• Confidence in managing multiple priorities while maintaining accuracy.
• A collaborative and positive approach to working with colleagues.
• A willingness to learn, embrace change and continuously improve.

Skills and experience

• Experience in a customer-facing role where excellent service has been a priority.
• Excellent written and spoken English.
• Strong digital literacy and confidence using databases and CRM systems and Google Workspace or similar suite.
• Excellent administrative and organisational skills.
• Ability to manage competing priorities in a fast-paced environment.

Experience within education or admissions would be advantageous but is not essential.

Success in this role

• Families consistently receive a welcoming, professional and responsive admissions experience.
• Accurate and timely management of enquiries and applications.
• Strong collaboration with colleagues across the school.
• High standards of data quality and administrative accuracy.
• A positive contribution to the continuous improvement of the admissions function.

Other duties

The Admissions Coordinator may be required to undertake other duties that are reasonably consistent with the nature and level of the role.

The post holder will occasionally be required to support events or activities outside normal office hours.

Additional duties as well as working outside of office hours should be authorised by the Advancement Director.

At Stockholm International School we are committed to protecting children. Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All applicants will therefore be required to undergo appropriate child protection screening. Included in the recruitment process will be a local and national police check as well as a mandatory police background check from the last 10 years of employment in every country worked. A judicial background check will be conducted prior to the issuance of the contract for prospective candidates applying to work at our school.

What we offer:

As well as the exciting opportunities this role presents, we also offer benefits in terms of; a pension scheme (Alecta ITP 1/ITP2), a generous wellness stipend, other insurances, and a substantial amount of professional development opportunities inside and outside the school. We also offer staff events and social gatherings that bring colleagues together, for example, hobby evenings and choir practices. Our location in central Stockholm is easily accessible by public transportation.

Contract details:

Permanent Contract (with six month probationary period)

Employment rate: 100% (Full-time)

Start date: September 1, 2026

Salary:

Individually negotiated.

Application:

Last day for application: August 10, 2026.

We only accept applications in English.

SIS holds the right to offer the position as soon as a viable candidate is found.

Please send your letter of interest and CV to application@intsch.se. Please write Admission Coordinator in the Subject Line.

Reports to: Advancement Director

Purpose:

The Admissions Coordinator plays a key role in creating an outstanding first impression of Stockholm International School. As the primary point of contact for many prospective families, the Admissions Coordinator provides a welcoming, responsive and professional admissions experience, guiding families from initial enquiry through to enrolment.

Working closely with colleagues across the school, the role coordinates the day-to-day admissions process, ensuring enquiries and applications are managed efficiently, accurately and with exceptional attention to detail. The Admissions Coordinator contributes to the school's enrolment objectives by delivering a consistently high standard of customer service while maintaining accurate admissions records and supporting the smooth operation of the admissions function.

Key areas of responsibility

Family experience

• Act as the primary point of contact for assigned prospective families throughout the admissions process.
• Build positive, professional relationships with families, providing timely, accurate and personalised support.
• Conduct school tours and present the school in a warm, engaging and professional manner.
• Respond to enquiries promptly and ensure every interaction reflects the school's values and commitment to exceptional service.

Admissions coordination

• Coordinate enquiries and applications from initial enquiry through to enrolment.
• Ensure applications are complete and all required documentation has been received.
• Coordinate admissions assessments and liaise with relevant academic colleagues throughout the review process.
• Communicate admissions decisions and next steps to families following established school procedures.
• Support enrolment activities to ensure a smooth transition for new students and their families.

Admissions systems and administration

• Maintain accurate and up-to-date records within the school's admissions and CRM systems.
• Ensure applicant information is complete, accurate and maintained to a high standard.
• Prepare routine admissions documentation and correspondence.
• Prepare and issue admissions, enrolment and student documentation, including enrolment confirmations, transcripts, certificates and other official documentation, ensuring accuracy and timely delivery.
• Contribute to the effective administration of the admissions function.

Collaboration

• Work collaboratively with colleagues across the school to ensure an excellent experience for prospective and newly enrolled families.
• Support admissions events and other enrolment-related activities as required.
• Contribute positively to the continuous improvement of admissions processes and the overall family experience.

Person specification

Personal qualities

The successful candidate will demonstrate:

• A genuine passion for delivering exceptional customer service.
• Excellent interpersonal skills and the ability to build trust quickly.
• Outstanding listening skills, empathy and cultural sensitivity.
• Excellent judgement, professionalism and discretion.
• High levels of integrity and respect for confidentiality.
• Strong organisational skills and excellent attention to detail.
• Confidence in managing multiple priorities while maintaining accuracy.
• A collaborative and positive approach to working with colleagues.
• A willingness to learn, embrace change and continuously improve.

Skills and experience

• Experience in a customer-facing role where excellent service has been a priority.
• Excellent written and spoken English.
• Strong digital literacy and confidence using databases and CRM systems and Google Workspace or similar suite.
• Excellent administrative and organisational skills.
• Ability to manage competing priorities in a fast-paced environment.

Experience within education or admissions would be advantageous but is not essential.

Success in this role

• Families consistently receive a welcoming, professional and responsive admissions experience.
• Accurate and timely management of enquiries and applications.
• Strong collaboration with colleagues across the school.
• High standards of data quality and administrative accuracy.
• A positive contribution to the continuous improvement of the admissions function.

Other duties

The Admissions Coordinator may be required to undertake other duties that are reasonably consistent with the nature and level of the role.

The post holder will occasionally be required to support events or activities outside normal office hours.

Additional duties as well as working outside of office hours should be authorised by the Advancement Director.

At Stockholm International School we are committed to protecting children. Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All applicants will therefore be required to undergo appropriate child protection screening. Included in the recruitment process will be a local and national police check as well as a mandatory police background check from the last 10 years of employment in every country worked. A judicial background check will be conducted prior to the issuance of the contract for prospective candidates applying to work at our school.

What we offer:

As well as the exciting opportunities this role presents, we also offer benefits in terms of; a pension scheme (Alecta ITP 1/ITP2), a generous wellness stipend, other insurances, and a substantial amount of professional development opportunities inside and outside the school. We also offer staff events and social gatherings that bring colleagues together, for example, hobby evenings and choir practices. Our location in central Stockholm is easily accessible by public transportation.

Contract details:

Permanent Contract (with six month probationary period)

Employment rate: 100% (Full-time)

Start date: September 1, 2026

Salary:

Individually negotiated.

Application:

Last day for application: August 10, 2026.

We only accept applications in English.

SIS holds the right to offer the position as soon as a viable candidate is found.

Please send your letter of interest and CV to application@intsch.se. Please write Admission Coordinator in the Subject Line.

Reports to: Advancement Director

Purpose:

The Admissions Coordinator plays a key role in creating an outstanding first impression of Stockholm International School. As the primary point of contact for many prospective families, the Admissions Coordinator provides a welcoming, responsive and professional admissions experience, guiding families from initial enquiry through to enrolment.

Working closely with colleagues across the school, the role coordinates the day-to-day admissions process, ensuring enquiries and applications are managed efficiently, accurately and with exceptional attention to detail. The Admissions Coordinator contributes to the school's enrolment objectives by delivering a consistently high standard of customer service while maintaining accurate admissions records and supporting the smooth operation of the admissions function.

Key areas of responsibility

Family experience

• Act as the primary point of contact for assigned prospective families throughout the admissions process.
• Build positive, professional relationships with families, providing timely, accurate and personalised support.
• Conduct school tours and present the school in a warm, engaging and professional manner.
• Respond to enquiries promptly and ensure every interaction reflects the school's values and commitment to exceptional service.

Admissions coordination

• Coordinate enquiries and applications from initial enquiry through to enrolment.
• Ensure applications are complete and all required documentation has been received.
• Coordinate admissions assessments and liaise with relevant academic colleagues throughout the review process.
• Communicate admissions decisions and next steps to families following established school procedures.
• Support enrolment activities to ensure a smooth transition for new students and their families.

Admissions systems and administration

• Maintain accurate and up-to-date records within the school's admissions and CRM systems.
• Ensure applicant information is complete, accurate and maintained to a high standard.
• Prepare routine admissions documentation and correspondence.
• Prepare and issue admissions, enrolment and student documentation, including enrolment confirmations, transcripts, certificates and other official documentation, ensuring accuracy and timely delivery.
• Contribute to the effective administration of the admissions function.

Collaboration

• Work collaboratively with colleagues across the school to ensure an excellent experience for prospective and newly enrolled families.
• Support admissions events and other enrolment-related activities as required.
• Contribute positively to the continuous improvement of admissions processes and the overall family experience.

Person specification

Personal qualities

The successful candidate will demonstrate:

• A genuine passion for delivering exceptional customer service.
• Excellent interpersonal skills and the ability to build trust quickly.
• Outstanding listening skills, empathy and cultural sensitivity.
• Excellent judgement, professionalism and discretion.
• High levels of integrity and respect for confidentiality.
• Strong organisational skills and excellent attention to detail.
• Confidence in managing multiple priorities while maintaining accuracy.
• A collaborative and positive approach to working with colleagues.
• A willingness to learn, embrace change and continuously improve.

Skills and experience

• Experience in a customer-facing role where excellent service has been a priority.
• Excellent written and spoken English.
• Strong digital literacy and confidence using databases and CRM systems and Google Workspace or similar suite.
• Excellent administrative and organisational skills.
• Ability to manage competing priorities in a fast-paced environment.

Experience within education or admissions would be advantageous but is not essential.

Success in this role

• Families consistently receive a welcoming, professional and responsive admissions experience.
• Accurate and timely management of enquiries and applications.
• Strong collaboration with colleagues across the school.
• High standards of data quality and administrative accuracy.
• A positive contribution to the continuous improvement of the admissions function.

Other duties

The Admissions Coordinator may be required to undertake other duties that are reasonably consistent with the nature and level of the role.

The post holder will occasionally be required to support events or activities outside normal office hours.

Additional duties as well as working outside of office hours should be authorised by the Advancement Director.

At Stockholm International School we are committed to protecting children. Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All applicants will therefore be required to undergo appropriate child protection screening. Included in the recruitment process will be a local and national police check as well as a mandatory police background check from the last 10 years of employment in every country worked. A judicial background check will be conducted prior to the issuance of the contract for prospective candidates applying to work at our school.

What we offer:

As well as the exciting opportunities this role presents, we also offer benefits in terms of; a pension scheme (Alecta ITP 1/ITP2), a generous wellness stipend, other insurances, and a substantial amount of professional development opportunities inside and outside the school. We also offer staff events and social gatherings that bring colleagues together, for example, hobby evenings and choir practices. Our location in central Stockholm is easily accessible by public transportation.

Contract details:

Permanent Contract (with six month probationary period)

Employment rate: 100% (Full-time)

Start date: September 1, 2026

Salary:

Individually negotiated.

Application:

Last day for application: August 10, 2026.

We only accept applications in English.

SIS holds the right to offer the position as soon as a viable candidate is found.

Please send your letter of interest and CV to application@intsch.se. Please write Admission Coordinator in the Subject Line.

Reports to: Advancement Director

Purpose:

The Admissions Coordinator plays a key role in creating an outstanding first impression of Stockholm International School. As the primary point of contact for many prospective families, the Admissions Coordinator provides a welcoming, responsive and professional admissions experience, guiding families from initial enquiry through to enrolment.

Working closely with colleagues across the school, the role coordinates the day-to-day admissions process, ensuring enquiries and applications are managed efficiently, accurately and with exceptional attention to detail. The Admissions Coordinator contributes to the school's enrolment objectives by delivering a consistently high standard of customer service while maintaining accurate admissions records and supporting the smooth operation of the admissions function.

Key areas of responsibility

Family experience

• Act as the primary point of contact for assigned prospective families throughout the admissions process.
• Build positive, professional relationships with families, providing timely, accurate and personalised support.
• Conduct school tours and present the school in a warm, engaging and professional manner.
• Respond to enquiries promptly and ensure every interaction reflects the school's values and commitment to exceptional service.

Admissions coordination

• Coordinate enquiries and applications from initial enquiry through to enrolment.
• Ensure applications are complete and all required documentation has been received.
• Coordinate admissions assessments and liaise with relevant academic colleagues throughout the review process.
• Communicate admissions decisions and next steps to families following established school procedures.
• Support enrolment activities to ensure a smooth transition for new students and their families.

Admissions systems and administration

• Maintain accurate and up-to-date records within the school's admissions and CRM systems.
• Ensure applicant information is complete, accurate and maintained to a high standard.
• Prepare routine admissions documentation and correspondence.
• Prepare and issue admissions, enrolment and student documentation, including enrolment confirmations, transcripts, certificates and other official documentation, ensuring accuracy and timely delivery.
• Contribute to the effective administration of the admissions function.

Collaboration

• Work collaboratively with colleagues across the school to ensure an excellent experience for prospective and newly enrolled families.
• Support admissions events and other enrolment-related activities as required.
• Contribute positively to the continuous improvement of admissions processes and the overall family experience.

Person specification

Personal qualities

The successful candidate will demonstrate:

• A genuine passion for delivering exceptional customer service.
• Excellent interpersonal skills and the ability to build trust quickly.
• Outstanding listening skills, empathy and cultural sensitivity.
• Excellent judgement, professionalism and discretion.
• High levels of integrity and respect for confidentiality.
• Strong organisational skills and excellent attention to detail.
• Confidence in managing multiple priorities while maintaining accuracy.
• A collaborative and positive approach to working with colleagues.
• A willingness to learn, embrace change and continuously improve.

Skills and experience

• Experience in a customer-facing role where excellent service has been a priority.
• Excellent written and spoken English.
• Strong digital literacy and confidence using databases and CRM systems and Google Workspace or similar suite.
• Excellent administrative and organisational skills.
• Ability to manage competing priorities in a fast-paced environment.

Experience within education or admissions would be advantageous but is not essential.

Success in this role

• Families consistently receive a welcoming, professional and responsive admissions experience.
• Accurate and timely management of enquiries and applications.
• Strong collaboration with colleagues across the school.
• High standards of data quality and administrative accuracy.
• A positive contribution to the continuous improvement of the admissions function.

Other duties

The Admissions Coordinator may be required to undertake other duties that are reasonably consistent with the nature and level of the role.

The post holder will occasionally be required to support events or activities outside normal office hours.

Additional duties as well as working outside of office hours should be authorised by the Advancement Director.

At Stockholm International School we are committed to protecting children. Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All applicants will therefore be required to undergo appropriate child protection screening. Included in the recruitment process will be a local and national police check as well as a mandatory police background check from the last 10 years of employment in every country worked. A judicial background check will be conducted prior to the issuance of the contract for prospective candidates applying to work at our school.

What we offer:

As well as the exciting opportunities this role presents, we also offer benefits in terms of; a pension scheme (Alecta ITP 1/ITP2), a generous wellness stipend, other insurances, and a substantial amount of professional development opportunities inside and outside the school. We also offer staff events and social gatherings that bring colleagues together, for example, hobby evenings and choir practices. Our location in central Stockholm is easily accessible by public transportation.

Contract details:

Permanent Contract (with six month probationary period)

Employment rate: 100% (Full-time)

Start date: September 1, 2026

Salary:

Individually negotiated.

Application:

Last day for application: August 10, 2026.

We only accept applications in English.

SIS holds the right to offer the position as soon as a viable candidate is found.

Please send your letter of interest and CV to application@intsch.se. Please write Admission Coordinator in the Subject Line.

Reports to: Advancement Director

Purpose:

The Admissions Coordinator plays a key role in creating an outstanding first impression of Stockholm International School. As the primary point of contact for many prospective families, the Admissions Coordinator provides a welcoming, responsive and professional admissions experience, guiding families from initial enquiry through to enrolment.

Working closely with colleagues across the school, the role coordinates the day-to-day admissions process, ensuring enquiries and applications are managed efficiently, accurately and with exceptional attention to detail. The Admissions Coordinator contributes to the school's enrolment objectives by delivering a consistently high standard of customer service while maintaining accurate admissions records and supporting the smooth operation of the admissions function.

Key areas of responsibility

Family experience

• Act as the primary point of contact for assigned prospective families throughout the admissions process.
• Build positive, professional relationships with families, providing timely, accurate and personalised support.
• Conduct school tours and present the school in a warm, engaging and professional manner.
• Respond to enquiries promptly and ensure every interaction reflects the school's values and commitment to exceptional service.

Admissions coordination

• Coordinate enquiries and applications from initial enquiry through to enrolment.
• Ensure applications are complete and all required documentation has been received.
• Coordinate admissions assessments and liaise with relevant academic colleagues throughout the review process.
• Communicate admissions decisions and next steps to families following established school procedures.
• Support enrolment activities to ensure a smooth transition for new students and their families.

Admissions systems and administration

• Maintain accurate and up-to-date records within the school's admissions and CRM systems.
• Ensure applicant information is complete, accurate and maintained to a high standard.
• Prepare routine admissions documentation and correspondence.
• Prepare and issue admissions, enrolment and student documentation, including enrolment confirmations, transcripts, certificates and other official documentation, ensuring accuracy and timely delivery.
• Contribute to the effective administration of the admissions function.

Collaboration

• Work collaboratively with colleagues across the school to ensure an excellent experience for prospective and newly enrolled families.
• Support admissions events and other enrolment-related activities as required.
• Contribute positively to the continuous improvement of admissions processes and the overall family experience.

Person specification

Personal qualities

The successful candidate will demonstrate:

• A genuine passion for delivering exceptional customer service.
• Excellent interpersonal skills and the ability to build trust quickly.
• Outstanding listening skills, empathy and cultural sensitivity.
• Excellent judgement, professionalism and discretion.
• High levels of integrity and respect for confidentiality.
• Strong organisational skills and excellent attention to detail.
• Confidence in managing multiple priorities while maintaining accuracy.
• A collaborative and positive approach to working with colleagues.
• A willingness to learn, embrace change and continuously improve.

Skills and experience

• Experience in a customer-facing role where excellent service has been a priority.
• Excellent written and spoken English.
• Strong digital literacy and confidence using databases and CRM systems and Google Workspace or similar suite.
• Excellent administrative and organisational skills.
• Ability to manage competing priorities in a fast-paced environment.

Experience within education or admissions would be advantageous but is not essential.

Success in this role

• Families consistently receive a welcoming, professional and responsive admissions experience.
• Accurate and timely management of enquiries and applications.
• Strong collaboration with colleagues across the school.
• High standards of data quality and administrative accuracy.
• A positive contribution to the continuous improvement of the admissions function.

Other duties

The Admissions Coordinator may be required to undertake other duties that are reasonably consistent with the nature and level of the role.

The post holder will occasionally be required to support events or activities outside normal office hours.

Additional duties as well as working outside of office hours should be authorised by the Advancement Director.

At Stockholm International School we are committed to protecting children. Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All applicants will therefore be required to undergo appropriate child protection screening. Included in the recruitment process will be a local and national police check as well as a mandatory police background check from the last 10 years of employment in every country worked. A judicial background check will be conducted prior to the issuance of the contract for prospective candidates applying to work at our school.

What we offer:

As well as the exciting opportunities this role presents, we also offer benefits in terms of; a pension scheme (Alecta ITP 1/ITP2), a generous wellness stipend, other insurances, and a substantial amount of professional development opportunities inside and outside the school. We also offer staff events and social gatherings that bring colleagues together, for example, hobby evenings and choir practices. Our location in central Stockholm is easily accessible by public transportation.

Contract details:

Permanent Contract (with six month probationary period)

Employment rate: 100% (Full-time)

Start date: September 1, 2026

Salary:

Individually negotiated.

Application:

Last day for application: August 10, 2026.

We only accept applications in English.

SIS holds the right to offer the position as soon as a viable candidate is found.

Please send your letter of interest and CV to application@intsch.se. Please write Admission Coordinator in the Subject Line.

Reports to: Advancement Director

Purpose:

The Admissions Coordinator plays a key role in creating an outstanding first impression of Stockholm International School. As the primary point of contact for many prospective families, the Admissions Coordinator provides a welcoming, responsive and professional admissions experience, guiding families from initial enquiry through to enrolment.

Working closely with colleagues across the school, the role coordinates the day-to-day admissions process, ensuring enquiries and applications are managed efficiently, accurately and with exceptional attention to detail. The Admissions Coordinator contributes to the school's enrolment objectives by delivering a consistently high standard of customer service while maintaining accurate admissions records and supporting the smooth operation of the admissions function.

Key areas of responsibility

Family experience

• Act as the primary point of contact for assigned prospective families throughout the admissions process.
• Build positive, professional relationships with families, providing timely, accurate and personalised support.
• Conduct school tours and present the school in a warm, engaging and professional manner.
• Respond to enquiries promptly and ensure every interaction reflects the school's values and commitment to exceptional service.

Admissions coordination

• Coordinate enquiries and applications from initial enquiry through to enrolment.
• Ensure applications are complete and all required documentation has been received.
• Coordinate admissions assessments and liaise with relevant academic colleagues throughout the review process.
• Communicate admissions decisions and next steps to families following established school procedures.
• Support enrolment activities to ensure a smooth transition for new students and their families.

Admissions systems and administration

• Maintain accurate and up-to-date records within the school's admissions and CRM systems.
• Ensure applicant information is complete, accurate and maintained to a high standard.
• Prepare routine admissions documentation and correspondence.
• Prepare and issue admissions, enrolment and student documentation, including enrolment confirmations, transcripts, certificates and other official documentation, ensuring accuracy and timely delivery.
• Contribute to the effective administration of the admissions function.

Collaboration

• Work collaboratively with colleagues across the school to ensure an excellent experience for prospective and newly enrolled families.
• Support admissions events and other enrolment-related activities as required.
• Contribute positively to the continuous improvement of admissions processes and the overall family experience.

Person specification

Personal qualities

The successful candidate will demonstrate:

• A genuine passion for delivering exceptional customer service.
• Excellent interpersonal skills and the ability to build trust quickly.
• Outstanding listening skills, empathy and cultural sensitivity.
• Excellent judgement, professionalism and discretion.
• High levels of integrity and respect for confidentiality.
• Strong organisational skills and excellent attention to detail.
• Confidence in managing multiple priorities while maintaining accuracy.
• A collaborative and positive approach to working with colleagues.
• A willingness to learn, embrace change and continuously improve.

Skills and experience

• Experience in a customer-facing role where excellent service has been a priority.
• Excellent written and spoken English.
• Strong digital literacy and confidence using databases and CRM systems and Google Workspace or similar suite.
• Excellent administrative and organisational skills.
• Ability to manage competing priorities in a fast-paced environment.

Experience within education or admissions would be advantageous but is not essential.

Success in this role

• Families consistently receive a welcoming, professional and responsive admissions experience.
• Accurate and timely management of enquiries and applications.
• Strong collaboration with colleagues across the school.
• High standards of data quality and administrative accuracy.
• A positive contribution to the continuous improvement of the admissions function.

Other duties

The Admissions Coordinator may be required to undertake other duties that are reasonably consistent with the nature and level of the role.

The post holder will occasionally be required to support events or activities outside normal office hours.

Additional duties as well as working outside of office hours should be authorised by the Advancement Director.

At Stockholm International School we are committed to protecting children. Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All applicants will therefore be required to undergo appropriate child protection screening. Included in the recruitment process will be a local and national police check as well as a mandatory police background check from the last 10 years of employment in every country worked. A judicial background check will be conducted prior to the issuance of the contract for prospective candidates applying to work at our school.

What we offer:

As well as the exciting opportunities this role presents, we also offer benefits in terms of; a pension scheme (Alecta ITP 1/ITP2), a generous wellness stipend, other insurances, and a substantial amount of professional development opportunities inside and outside the school. We also offer staff events and social gatherings that bring colleagues together, for example, hobby evenings and choir practices. Our location in central Stockholm is easily accessible by public transportation.

Contract details:

Permanent Contract (with six month probationary period)

Employment rate: 100% (Full-time)

Start date: September 1, 2026

Salary:

Individually negotiated.

Application:

Last day for application: August 10, 2026.

We only accept applications in English.

SIS holds the right to offer the position as soon as a viable candidate is found.

Please send your letter of interest and CV to application@intsch.se. Please write Admission Coordinator in the Subject Line.

Reports to: Advancement Director

Purpose:

The Admissions Coordinator plays a key role in creating an outstanding first impression of Stockholm International School. As the primary point of contact for many prospective families, the Admissions Coordinator provides a welcoming, responsive and professional admissions experience, guiding families from initial enquiry through to enrolment.

Working closely with colleagues across the school, the role coordinates the day-to-day admissions process, ensuring enquiries and applications are managed efficiently, accurately and with exceptional attention to detail. The Admissions Coordinator contributes to the school's enrolment objectives by delivering a consistently high standard of customer service while maintaining accurate admissions records and supporting the smooth operation of the admissions function.

Key areas of responsibility

Family experience

• Act as the primary point of contact for assigned prospective families throughout the admissions process.
• Build positive, professional relationships with families, providing timely, accurate and personalised support.
• Conduct school tours and present the school in a warm, engaging and professional manner.
• Respond to enquiries promptly and ensure every interaction reflects the school's values and commitment to exceptional service.

Admissions coordination

• Coordinate enquiries and applications from initial enquiry through to enrolment.
• Ensure applications are complete and all required documentation has been received.
• Coordinate admissions assessments and liaise with relevant academic colleagues throughout the review process.
• Communicate admissions decisions and next steps to families following established school procedures.
• Support enrolment activities to ensure a smooth transition for new students and their families.

Admissions systems and administration

• Maintain accurate and up-to-date records within the school's admissions and CRM systems.
• Ensure applicant information is complete, accurate and maintained to a high standard.
• Prepare routine admissions documentation and correspondence.
• Prepare and issue admissions, enrolment and student documentation, including enrolment confirmations, transcripts, certificates and other official documentation, ensuring accuracy and timely delivery.
• Contribute to the effective administration of the admissions function.

Collaboration

• Work collaboratively with colleagues across the school to ensure an excellent experience for prospective and newly enrolled families.
• Support admissions events and other enrolment-related activities as required.
• Contribute positively to the continuous improvement of admissions processes and the overall family experience.

Person specification

Personal qualities

The successful candidate will demonstrate:

• A genuine passion for delivering exceptional customer service.
• Excellent interpersonal skills and the ability to build trust quickly.
• Outstanding listening skills, empathy and cultural sensitivity.
• Excellent judgement, professionalism and discretion.
• High levels of integrity and respect for confidentiality.
• Strong organisational skills and excellent attention to detail.
• Confidence in managing multiple priorities while maintaining accuracy.
• A collaborative and positive approach to working with colleagues.
• A willingness to learn, embrace change and continuously improve.

Skills and experience

• Experience in a customer-facing role where excellent service has been a priority.
• Excellent written and spoken English.
• Strong digital literacy and confidence using databases and CRM systems and Google Workspace or similar suite.
• Excellent administrative and organisational skills.
• Ability to manage competing priorities in a fast-paced environment.

Experience within education or admissions would be advantageous but is not essential.

Success in this role

• Families consistently receive a welcoming, professional and responsive admissions experience.
• Accurate and timely management of enquiries and applications.
• Strong collaboration with colleagues across the school.
• High standards of data quality and administrative accuracy.
• A positive contribution to the continuous improvement of the admissions function.

Other duties

The Admissions Coordinator may be required to undertake other duties that are reasonably consistent with the nature and level of the role.

The post holder will occasionally be required to support events or activities outside normal office hours.

Additional duties as well as working outside of office hours should be authorised by the Advancement Director.

At Stockholm International School we are committed to protecting children. Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All applicants will therefore be required to undergo appropriate child protection screening. Included in the recruitment process will be a local and national police check as well as a mandatory police background check from the last 10 years of employment in every country worked. A judicial background check will be conducted prior to the issuance of the contract for prospective candidates applying to work at our school.

What we offer:

As well as the exciting opportunities this role presents, we also offer benefits in terms of; a pension scheme (Alecta ITP 1/ITP2), a generous wellness stipend, other insurances, and a substantial amount of professional development opportunities inside and outside the school. We also offer staff events and social gatherings that bring colleagues together, for example, hobby evenings and choir practices. Our location in central Stockholm is easily accessible by public transportation.

Contract details:

Permanent Contract (with six month probationary period)

Employment rate: 100% (Full-time)

Start date: September 1, 2026

Salary:

Individually negotiated.

Application:

Last day for application: August 10, 2026.

We only accept applications in English.

SIS holds the right to offer the position as soon as a viable candidate is found.

Please send your letter of interest and CV to application@intsch.se. Please write Admission Coordinator in the Subject Line.